Position: China - Executive Assistant and Office Administrator
Responsibilities:
- Attend to all details such as expenses, travel, meetings and scheduling
- Manage logistics for a small office including purchasing supplies, office management, facility logistics, shipping, etc.
- Greet and manage the details of all visitors to create an environment where all visitors feel welcome in office
- Be a strong business partner to help grow the company
- Additional administrative duties including meeting/event planning and other tasks as assigned
Requirements:
- 5 years of work experience in a professional business environment – a must
- Demonstrated success in administrative support role
- Demonstrated success in managing an office
- Be proficient in managing executive calendars, meeting preparations, and travel arrangements
- Experience working for smaller companies that work in a very fluid, fast paced and entrepreneurial way
- Experience in a global workplace – a plus
- Experience in the healthcare industry - a plus
- Experience with Microsoft Office including Outlook, Excel, Word and PowerPoint and other information technology tools
- Experience with Salesforce - a plus
Personal Skills and Characteristics:
- Must have a strong service orientation and willingness to manage details – big and small
- Must display a sense of urgency and drive to help grow the company
- Must be highly organized and able to prioritize tasks across many stakeholders
- Must be able to work effectively with all levels within the company in a global environment
- Polished oral and written communication skills
- Must be able to effectively handle matters requiring discretionary judgment and confidentiality
- Must be able to use considerable judgment and to work independently with a high degree of accuracy
- Stellar professionalism
- Ability to set up efficient processes
- Creative thinker, with a problem solving approach
Education:
- Associate degree or bachelor degree preferred
General Information:
- Full time position
- Start date: Immediate
- Location: Beijing/Shanghai